Automated invoice processing for a distributor

The challenge

Around 400 supplier invoices a month were being keyed in by hand and manually matched to purchase orders. It took most of one person’s week and errors surfaced at month end.

What we built

A document pipeline that extracts line items from PDF and scanned invoices, matches them against open purchase orders, and posts clean matches automatically.

Anything below the confidence threshold, or with a price or quantity variance, is queued for a person to review — with the source document alongside.

The outcome

Most invoices now post without human involvement. The finance team reviews exceptions rather than typing everything, and discrepancies surface on the day rather than at month end.